HipChat is a great way for businesses to do away with useless communication systems and boring meetings. It is basically an instant messaging system, but unlike many other such systems, it is not inappropriate for use on a large scale in a business. With HipChat you will be able to share files and collaborate easily with your co-workers. Not only that but you will be able to do it from any browser on your computer or mobile device. The practical applications for HipChat are endless and you will not be sorry that you signed up for his great service.
Signing up for HipChat
In order to sign up to use HipChat you will first have to go to www.hipchat .com. If you are unable to click on the link to access the website, simply copy and paste it into your URL and press Enter. This will take you to HipChat’s homepage. Once you are on the homepage you will see the ‘Sign Up’ option in the top right corner of the screen (above which is the Login option for people who already have an account – remember this so you can use it later). Click on this link in order to start the sign up process. Please note that if a person or people in your company already have a HipChat account then there is no point in creating another one. The point is to collaborate with other people from your company using HipChat. If there is another person you will have to ask them to add you to the HipChat account so that you can start working with them in a business context. If you are the first person from your company you get to fill in the form. Because you are the first person you will be the HipChat admin for the company, which means that you will basically be in charge of what people do using the HipChat site. To complete this form you will have to specify your name, your work email, your job title, the password you would like to use, your company’s name, or the name of your organization, team, school group, etc., and the subdomain that you want to use. Remember that the password you choose should be something that is easy for you to remember. At the same time it should also be something that other people will not easily be able to guess. Think about this carefully. Your email address is needed so that the verification email can be sent to you and so that you will be able to access your account if you ever forget your password. Once you have completed this information, click on the ‘Sign Up’ button. When you click on the Sign Up button you are agreeing to the terms and conditions of the HipChat site. It may be a good idea to actually read these before you commit yourself and your company to them. There may just be something there that you don’t agree with. You will get a 30-day free trial once you have signed up. You will not have to provide any credit card information during this free trial and there will be no obligation to sign up for the paid service once your free trial is complete. It can’t hurt to give it a shot and see if it works well for your business or not. Then you will be able to make the decision about whether or not to continue with the service with all of your co-workers.
Once you have created an account and have become a HipChat admin, you will need to start inviting all of the other people who you hope will collaborate with you using this great application. In order to do this you will have to send them a URL in a private email. These people will then be able to click on the URL and become involved with the HipChat process.
If you want to change any of your information, such as your name or password, on the HipChat site, go to https://www.hipchat.com/account and follow the necessary instruction to do so. This is quick and easy. You will also be able to do things like upload a photo or avatar while you are on this webpage.
Chatting to others 1-to-1 with HipChat
If you want to speak to others on a one-to-one basis using HipChat you will have to do the following:
If you are using a computer or desktop you can either:
1. Double click on someone’s name on the buddy list on the right of the Lobby page, or
2. Double click on someone’s name from the list on the right in a group chat
If you are using a smart phone or iPad, do the following:
1. Go to the Lobby
2. Scroll down to the People section
3. Tap on someone’s name
The only people who can view this chat history are you and the person you are chatting to. If you want to view your chat history you can see it at https://www.hipchat.com/history. You will also be able to delete any 1-to-1 chat history files from this webpage. This will delete the file permanently, so make sure that you have selected the corrected file.
HipChat is a great way to run your business. People will be able to work with you from anywhere n the world on the same projects and you will not have to attend as many meetings or workshop sessions in person. Because the program has so many features there is a long list of things that you will be able to do with HipChat. It gives your small or medium business a professional feel and generally makes things easier for you and everyone that you work with. Once you have opened your HipChat account you will not take long to get the hang of the program and everything that can be done with it. The free trial costs you nothing, so it can’t hurt to give it a test run. If you are happy, then go ahead and sign yourself and your company up.